Terms and conditions

Terms and Conditions

1.Plain terms
These Terms use fairly plain language, so we want to make sure that some of the words and concepts used are easily understood.  For instance, we have included clause headings as a guide but these do not form part of this agreement. Certain recurring words are defined in the details and elsewhere in this agreement and other forms of those words have equivalent meaning. 

2. Cooling off
If you change your mind shortly after applying for membership, you may have an opportunity to cancel.  You will need to let us know in writing within the time specified in the details for it to be effective.  We will charge the joining fee and fair amounts for fitness services we have already provided, but will otherwise refund you any other amounts you have paid to us within 7 days.  If you wish to end your membership otherwise, different terms apply as set out in these Terms.
If we make a mistake in completing any details on your membership form, we can fix the mistake within 7 daysafter the date of your membership form.  We will contact you advising you that this has been done.  If we reasonably believe that the subject matter of the mistake was not clearly discussed with you at the time you signed the membership form, we will reinstate any applicable cooling off period.

3. Safety first!
The health and safety of members is very important to us. This clause sets out some of the things we require of you to help achieve that objective.

(a) Your physical condition
A safe and effective exercise program is dependent upon accurate health and fitness profiling. It is therefore essential that you tell us in writing all relevant personal health and fitness information both before (through our pre-exercise questionnaire or otherwise) and during the course of any exercise program or other activity.   
You promise that information you disclose to us will be true and accurate and not misleading in any way.  You must not attend and use the facilities and services whilst you are suffering from any illness, disease, injury or other condition that could present a risk to the health or safety of other members and guests or yourself.
If you happen to use the facilities and services before disclosing relevant health information to us, you promise that you are in good physical condition and you do not know of any reason why you may not be able to exercise safely. If you feel unsure that you can make this promise, we ask that you immediately cease use of the facilities, services and equipment and see a staff member.

(b) Proper use of equipment
We will provide you with an instructional consultation with a staff member before using the facilities and services which you must attend before use.  In any case, you promise to take care when using the facilities and services and make sure that you use the facilities and services including equipment appropriately and safely.  If you are ever not sure how to operate any equipment properly, please ask a staff member before you use it. 

(c) Rules of good behavior
We display rules that apply to everyone using the facilities and services in order to promote health and safety, protection of property and a comfortable environment for everyone (our Rules). A copy of our Rules will be handed to you when you apply for membership and may be displayed on our website and on signage. Please make sure that you read our Rules carefully and ask us if there is anything you are not sure about.  
We may occasionally update our Rules to further promote health and safety or to make other improvements.  We expect you to keep familiar with the current version of our Rules by reading our website, social media and signage on a regular basis.
If you break our Rules, the response we take will be in our absolute discretion and we will try to exercise this right fairly by giving you a warning if we consider the failure is less serious. 
 In this regard however you acknowledge that health and safety of all users and protection of property is very important. Accordingly, if we reasonably consider the failure to follow our Rules is serious or persistent we may suspend or even cancel your membership with immediate effect.

(d) We can refuse you entry
We can refuse you entry to the facilities and services or cancel your membership immediately if you behave in a way that is seriously risky or inappropriate, such as if you threaten or harass others, deliberately or recklessly damage equipment or facilities or if you use  or distribute illegal or performance enhancing drugs.

(e) Please follow our directions
You agree to follow any reasonable direction of a member of our staff relating to health and safety or any other matter.


4.We take your privacy seriously

(a) Our privacy policy
From when you apply for membership we will have access to personal information about you, such as information relating to your health and finances.  We will protect this information and only use, disclose or deal with this information in accordance with our Privacy Policy.  The latest version of the Privacy Policy will be available on our website.

(b) Video monitoring
We may use video monitoring in our facilities for health, safety and security reasons. If you have any queries in relation to the use of monitors operating in and around our facilities please contact us.

(c) Please keep your contact details up to date
You promise to tell us promptly if you change your address, phone number, email, bank account, credit card information for payment or if there is a change to any other personal information relevant to your membership with us. This includes any matters that affect the health or safety of you or others.  

5. What you get when you join
From the Start Date you are entitled to the membership benefits and use of the facilities and services that apply to the Membership Type you selected.  

6. When can you put your membership on hold?
You may temporarily suspend your membership for travel or medical reasons if all amounts payable for your membership are paid up to date and, if your membership is for a Fixed Term, and it has more than two weeks left to run.  
You will need to produce satisfactory supporting documentation when you apply for a suspension.  You must apply for a suspension as soon as possible after you become aware of the relevant circumstances. We are entitled to charge you the suspension fee for processing your application.   In any 12 month period, we are not obliged to suspend your membership on more than two occasions or for more than three months in total.  While your membership is suspended, the term will be extended and we will freeze any direct debit payments that fall within the suspension period.

7. Ending your membership
For the purposes of any requirements in this agreement to tell us in writing or give us written notice, we will accept notification by a specified email. Please contact staff to find out the correct email address. This will only apply for those members who are ending their membership due to illness, in which case a medical certificate will be required and this further explained in this agreement.
For all other reasons, the member will need to come to the reception desk and fill out a form. Staff member doing the cancelling will need to inform the manager immediately.

7.1. On or after expiry of the Minimum Term
Regardless of which type of membership, whether fixed or ongoing, we will notify you two weeks prior to the expiration date to give you an opportunity to renew your membership. On the expiration date at 7:00pm, your membership will expire and you will no longer be able to use the facilities, equipment, etc. 
If you are a foundation member, after your membership expires, you will have extra two weeks to renew your membership which we will remind you of. If you do renew your membership within this time period, your weekly gym membership fee will remain the same. However, there may be changes to agreement and any other fees associated.
This only applies to the special foundation memberships which is the special promotion we are running for our grand opening only.
If you are a foundation member, and you do not take the opportunity given to renew your membership, and you choose to renew your member outside the two week period mentioned above, you will lose you foundation member status and all the benefits that go along with it.
Any unpaid fees will need to be paid by you and in addition to our other rights we may have including our taking action to recover the outstanding payments.  

7.2. Other ways that you can end your Membership
You can also cancel your membership where: 
(When no cancellation fee will apply)
-we don’t keep our end of the deal (please see paragraph (a) below);
-you become subject to medical incapacity (please see paragraph (b) below); 
-we make changes to this agreement that adversely affect you (please see clause 12);
you otherwise become entitled to do so under consumer legislation;

(When a cancellation fee may apply)
-you relocate or simply wish to cancel for any other reason (please see paragraph (c) below); or

(a) If we don’t keep our end of the deal
You can cancel your membership by written notice to us if we breach any of our obligations under this agreement and we have not remedied that breach within a reasonable time(At least 30 business days) after you have given us a written request that we do so.  
No fees will be applicable for cancelling in accordance with this clause apart from, to the extent not impacted by our breach, the joining fee, membership fees for the time you have been a member calculated on a pro-rata basis and any outstanding fees for other services already supplied to you.
(b) You can cancel for medical reasons
You can end your membership by telling us in writing if you cannot exercise for the remainder of Minimum Term due to an illness or a physical incapacity and you produce supporting documentation to our reasonable satisfaction. 
In that event, you will only be charged the joining fee, membership fees for the time you have been a member calculated on a pro-rata basis and any outstanding fees for other services already supplied to you. 
(c) If your membership is no longer convenient
Otherwise, you can end your membership during the Minimum Term with immediate effect at any time by simply telling us in writing. We will provide you with a form that will need to be filled out and returned to us.
 We understand that circumstances change and so you do not need to give any reason.  
Please note we will consider any request to transfer your membership and may agree to the transfer at our reasonable choosing subject to satisfaction of reasonable eligibility conditions and your payment of the transfer fee. We will never charge you cancellation fee if we agree a transfer to someone who is not currently a member and they have paid our standard joining fee. 
In any case if your membership ends under this paragraph (c), you will be liable for the joining fee, membership fees for the time you were a member calculated on a pro-rata basis, any outstanding fees for other services already supplied to you and, except as mentioned above, the cancellation fee.  
The transfer does not apply to the special foundation membership  and other specials, promotions and sales memberships we may run.

7.3 When can we end your membership?
In addition to our other rights under this agreement, we can terminate your membership by written notice to you if you fail to act in accordance with any obligation under this agreement and if capable of remedy you do not remedy the failure within a reasonable time of us giving you either a verbal or a written notice requiring you do so. If a verbal notice is given to any member, the staff member that made this notice will make a written entrance on the member file in our gym master software.
If we cancel this agreement under this paragraph you will be liable for the joining fee, membership fees for the time you were a member, the cancellation fee and any other fees payable for further fitness services already supplied.  
On rare occasions we may cancel a membership by written notice to the member without the need to give a reason.  If we cancel your membership under this paragraph you will only be liable for the membership fees for the time you were a member, and any other fees for other fitness services already provided.
 No cancellation fee will apply. You agree that there will be no entitlement to compensation of the cancellation of your membership under this paragraph.

8. Fees you have to pay for your membership
The fees you have to pay are specified in the details. This clause sets out some further rights and obligations that apply in relation to particular fees.  
If you fail to make any payment when due, we can suspend your membership and refuse you access to the facilities and services until all outstanding amounts have been paid in addition to our other rights under these Terms. 
Fees and charges may continue to accrue during the suspension and any fees and charges we accrue due to this suspension, will be passed onto you.

(a) Joining fee
We may charge you a joining fee to cover the set up costs for a new membership.   The joining fee is not refundable under any circumstances.

(b) Membership fees
If your membership is for a Fixed Term you can pay your membership fees up front when you submit the membership form. 
If your membership is Ongoing, membership fees must be paid periodically in advance until your membership ends.  

(c) Cancellation fee
The cancellation fee based on a payout figure equal to the membership fees that you would have paid for the remainder of the Minimum Term as at the cancellation date less 50%.

(d) Fee increases
We will not increase the membership fees during the Minimum Term.  However, we may increase your membership fees or any other fees with effect any time after that.  
We will make a fair effort to tell you at least 60 days before by writing to you at the last address you gave us (which may be an email address).  
Where we have done so, you authorise us to increase any debits from your nominated account in line with this increase. We will not use this right to vary the terms of any special offer which applies to you.
(e) Refunds and the Credit Code
We are entitled to deduct all fees and charges that you must pay under this agreement from any refund we give you. The National Credit Code does not apply to this agreement.

9. When you pay by direct debit

(a) Authorisation to deduct fees
By nominating a credit or debit account, you are authorising us to deduct from that account all fees and other charges for which you may be responsible under this agreement.  Accordingly, it is essential that you keep your account details up to date.  

(b) If your payment is late or rejected
You are responsible for making sure that there is enough money in your nominated account on the usual payment day or the next working day if that falls on a day when banks do not process payments.
Any bank fees charged to us because of a rejection when we attempt to collect payments from you may be charged directly to you by us (or by the Direct Debit Provider). Please read Direct Debit Provider’s Terms and Conditions carefully).
If a payment remains outstanding, you agree that, unless we are in breach of our obligations under these Terms, we (or the Direct Debit Provider) may continue to debit the nominated account for the total amount due without notice to you.  If the amount owing is more than one periodic membership fee we will seek to contact you first. 

(c) Direct debits
If you choose to pay fees by direct debit, then this will be through the Direct Debit Provider named in the details. The Direct Debit Provider may be us (if we are authorised) or a third party provider who is not a party to this agreement and whose only role is to provide direct debit services. 
Your direct debit application form will have a copy of your Direct Debit Provider’s terms and conditions that apply to the direct debit services.  Those terms and conditions are entirely separate to this agreement and you may have rights and obligations under those terms and conditions.  As such, the Direct Debit Provider acting in its capacity as such has no liability to you in connection with your involvement in exercise activities under this agreement. 

10. Issues with outside providers
We will seek to make sure those franchisees, contractors and other authorised persons who provide services at the facilities (outside providers) are appropriately qualified before granting them access.  Examples of outside providers include such as coaches, physiotherapists, masseurs and personal trainers who may offer additional services from the facilities that are not included with your Membership Type. 
 Please note that outside providers are neither employed by us nor are they our agents, even if they happen to be wearing clothes displaying our name and logo.
You will know that they are outside providers because we will let you know when you book an appointment with them at the reception desk. 
Also, it is important to remember that regardless whether outside providers or employees of the gym, all payments will go through the Power Federation which will be organised at the reception desk. 
This is important because we are not liable for any injury, loss or other claims arising from breach of contract, negligence or otherwise that are suffered by you in connection with any outside provider services, other than to the extent caused by our negligence.  In addition, you release us and hold us harmless in relation to any such claims.  We have no responsibility in respect of the fees that you must pay directly to outside providers nor for any associated costs, refunds and/or penalties.
However, please advise us if you have a problem with an outside provider and we will try to help if we can. 

11. Other services
There may be other services offered at the facilities that do not form part of your Membership Type but are available for you to purchase separately.   These are not part of the services provided under your membership and you will be advised at the time if any additional terms apply to these services.  

12. Changes to your membership agreement
We may need to make changes to this agreement including our Rules during your membership. 
However, we will always try to do this in a way that is fair by giving you an opportunity to cancel your membership if you do not agree to the change as described in this clause below.  
We will tell you in writing of the proposed change in advance and tell you the date that it will come into effect.  This effective date will be at least 30 days from the date of our notification unless it is impractical for us to do so.  
Your membership will be amended with effect from the effective date.  If however, you are adversely affected by the change, you may cancel your membership without payment of a cancellation fee by telling us in writing before that date.  Please note you cannot cancel under this clause if we are required to make the change in order to comply with a law or any direction of a competent authority.   

13. Our liability to you

(a) Statutory guarantees
ACL: The Australian Consumer Law (ACL) contained in the Competition and Consumer Act 2010 (Cth) (CCA) provides certain guarantees in sections 60 to 62 (statutory guarantees) which generally require that services supplied to you:
- are rendered with due care and skill, 
- are reasonably fit for any purpose which you, either expressly or by implication, make known to the supplier and might reasonably be expected to achieve any result you have made known to the supplier and
- are supplied within a reasonable time (when no time is set).  

Permitted exclusion: However, the CCA permits a supplier of recreational services to ask you to accept some limitations on those statutory guarantees.  Accordingly, to the extent permitted by section 139A of the CCA, you acknowledge and agree that we exclude all liability to you for death or injury resulting from a failure by us to comply with any statutory guarantee.  
In the previous sentence, “injury” means:
- physical or mental injury (including the aggravation, acceleration or recurrence of such an injury); 
- the contraction, aggravation or acceleration of a disease; or
- the coming into existence, the aggravation, acceleration or recurrence of any condition, circumstance, occurrence, activity, form of behavior, course of conduct or state of affairs in relation to you that is or may be harmful or disadvantageous to you or the community, or that may result in harm or disadvantage to you or the community.
Reckless conduct:  This exclusion of liability does not apply if you have suffered any significant personal injury that is caused by our reckless conduct (within the meaning given to those terms by the CCA).  

(b) State based notices
Please refer to the ACL Exclusions which contains complementary information about the statutory guarantees and the limitations that we are allowed to place on them.  These are without prejudice to the limitations contained in this clause. You will find them on www.consumerlaw.gov.au

(c) General exclusions
Please note that nothing in this agreement excludes, restricts or modifies any term, condition, warranty, guarantee, right or remedy (including under a statutory guarantee) which cannot lawfully be excluded, restricted or modified.  
Otherwise, and except as expressly included in this agreement, all implied terms, conditions, warranties, rights or other additional obligations that can be lawfully excluded are excluded from this agreement. In particular, but subject to the preceding paragraph, we are not liable for:
-negligence; or
-breach of terms implied that services will be provided with reasonable care and skill,

at common law that in either case results in your death or injury (as defined in paragraph (a) above) in connection with or under this agreement, but to avoid doubt we do not exclude liability for our reckless conduct.

(d) Loss of property
You promise that you will not unnecessarily bring valuables in to the facilities and that if lockers are available you will use the lockers to store any valuable property that you bring with you. 
If we provide secure storage lockers, then this is part of our service to you.  However, we are not responsible if someone breaks into your locker and takes your property, other than to the extent we have not complied with our obligations in respect of this service under a statutory guarantee.  
Other than as described above, maintaining the security of unattended property in the facility is not part of the service we provide under this agreement.  Accordingly, if the lockers are available and you choose not to use a locker to securely store your property and leave it unattended in the facilities, we will not be responsible for any loss or damage to your property that occurs.  
If there are no lockers available, you need to be aware that as described above, we do not maintain the security of unattended property in the facility as it is not part of the service we provide to you, therefore, we are not responsible for any loss or damage to your property as this will be solely your own responsibility. 
You also need to make sure that you are not leave your belongings on the gym floor, as it may cause injury or death to other members.

14. Your responsibility for damage
You agree to pay for any damage to the facilities caused by you or your guests through a wilful act or negligence.  

15. General legal guff

(a) Unexpected events
We are not liable if you cannot use your membership due to anything beyond our reasonable control.  If that failure or delay continues for more than 30 days, then either you or we can cancel this agreement with immediate effect by telling the other in writing.  
We are entitled to make part or all of the facilities unavailable for up to two weeks during each calendar year to undertake maintenance, repairs or improvements, in which case we will extend your membership by the time you are unable to use the facilities.  

(b) Our logo and intellectual property
No rights in relation to our logo, trademarks or any other intellectual property rights associated with our business, techniques, exercise programs or classes are granted to you under this agreement, except that any exercise program created for you may be used while you are a member for the purpose of your exercise activities only. 

(c) Transferring this agreement
We can transfer the rights or benefit under this agreement or sub-contract our obligations under this agreement to a third party at any time without notice to you but in doing so we will make sure that the transferee agrees to honor the terms of your membership.  

(d) Severability and waiver
If a court finds that any part of any term of this agreement is or becomes illegal, void or unenforceable, that part is deleted and this does not invalidate the rest of this agreement. If we do not enforce our rights under this agreement at any time, it does not mean that we may not do so on future occasions.

(e) Applicable law
The law of the State/Territory specified in the details applies to this agreement.